Medication Aide

Purpose of Your Job Position

The primary purpose of your job position is to assist in the administering of medications to residents as ordered by the attending physician, under the direction of the attending physician, the nurse supervisor or charge nurse, and the Director of Nursing Services. The administration of medications shall be in accordance with established nursing standards, the policies, procedures, and practices of this facility, and the requirements of this state.

Delegation of Authority

As a Medication Aide, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to make your job description as complete as possible.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

Major Duties and Responsibilities

Administrative Functions

  • Follow the policies and procedures of the facility governing the administering of medications to residents.
  • Note and report errors in the administration of medications.
  • Assist in developing and implementing procedures or programs of the facility that seek to determine what medication errors are taking place, when, where, and why they occur, and how they can be prevented.
  • Perform administrative requirements, such as completing necessary forms, charts, reports, etc., and submit these as may be required.
  • Maintain a friendly, productive, working relationship with other members of the department of nursing, attending physicians, the Medical Director, and pharmacists.
  • Report any complaints or grievances made by residents to the Director of Nursing Services.
  • Participate and cooperate with any surveys (inspections) made by authorized government agencies as requested by the Administrator or Director of Nursing Services.

Committee Functions

  • Participate in Quality Assurance programs, the Pharmaceutical Services Committee, and any other facility committee or program which affects the medication pass and seeks to improve the performance and accuracy of the medication process.
  • Participate in other facility committees as directed.
  • Attend and participate in care plan meetings as necessary.

Drug Administration Functions

  • Accurately and safely prepare, administer, and document the oral and/or topical medications that are commonly used in this facility and that may be ordered for resident use by the attending physician or the Medical Director.
  • Verify that any medications brought into the facility by a newly admitted resident are examined and identified by the attending physician or the facility pharmacy or pharmacist.
  • Follow the labeling policies and practices of the facility.
  • Ensure that all medications administered are properly labeled.
  • Assist with medication charting as directed by the Nurse Supervisor/Charge Nurse.
  • Follow facility procedures in regard to charting of medications.
  • Follow facility policies and procedures regarding the destroying of medications; assist in carrying out these rules under the direction of the facility pharmacist or Director of Nursing Services, including the documentation requirements.
  • Assist in documenting and removing medications that are discontinued by the attending physician.
  • Follow facility procedures governing drug receipt errors, including notifying the delivery source and the Director of Nursing Services.
  • Ensure that medication is returned and reordered except emergency drugs.
  • Ensure that documentation of the drug receipt error includes a written error report, signed by an observer/witness and you.
  • Follow facility procedures in holding medications for residents who are transferred from the facility or when a medication is discontinued by the attending physician.
  • Accurately measure, record, and report the vital signs of residents.
  • Observe and verify that medication is ingested or applied as directed. Document any instance where prescribed medication is not administered, including reason(s) for refusal.
  • Promptly notify the Charge Nurse, Nurse Supervisor, or Director of Nursing Services of any errors or reactions to medications by residents.
  • Follow the medication card practices of the facility.
  • Ensure that no medication is administered without a written, signed, dated order from an attending licensed physician.
  • Follow the facility procedure for recording the order in the resident’s clinical record, including the type, route, dosage, frequency and strength of each medication.
  • Verify the identity of the resident before administering the medication treatment.
  • Follow the facility’s procedures allowing residents to self-administer their medications.
  • Assist the Nurse Supervisor/Charge Nurse in monitoring and documenting all aspects of such self- administering.
  • Promptly notify the Nurse Supervisor/Charge Nurse of any failure of a resident to properly take any “self- administered” medications.
  • Follow established guidelines concerning the storage of drugs and biologicals.
  • Be familiar with the meaning and usage of common medical abbreviations, symbols, and terms relative to the administration of medications as used by the facility, pharmacists, and physicians.
  • Participate in the development and implementation of the resident’s comprehensive assessment as necessary.

Staff Development

  • Attend and participate in continuing education programs designed to keep you abreast of changes in your profession, as well as to maintain your certification on a current status.
  • Attend annual OSHA, HAZCOM, and TB training programs as scheduled.
  • Attend and participate in orientation programs as necessary.
  • Participate in an inservice training program prior to performing tasks that involve potential exposure to blood or body fluids.

Safety and Sanitation

  • Use personal protective equipment when performing procedures that involve exposure to blood or body fluids.
  • Report all hazardous conditions and equipment to the nurse supervisor/charge nurse immediately.
  • Follow established safety precautions in the performance of all duties.
  • Wash hands before and after performing any service for the resident.

Resident Rights

  • Maintain the confidentiality of all resident care information.
  • Ensure that resident interviews are conducted in private.
  • Report any complaints or grievances made by residents to the Director of Nursing Services.
  • Ensure that you treat all residents fairly, and with kindness, dignity, and respect.
  • Knock before entering the resident’s room.
  • Report incidents or suspected incidents of resident abuse to the DON immediately.
  • Honor the resident’s refusal of treatments or medications request.
  • Report a resident’s refusal of treatments or medications to the nurse supervisor/charge nurse.

Working Conditions

  • Works in office area(s) as well as throughout the nursing service area (i.e., drug rooms, nurses’ stations, resident rooms, etc.).
  • Sits, stands, bends, lifts and moves intermittently during working hours.
  • Is subject to frequent interruptions.
  • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
  • Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
  • Communicates with the medical staff, nursing personnel, and other department supervisors.
  • Works beyond normal working hours and on weekends and holidays when necessary.
  • Is involved in community/civic health matters/projects as appropriate.
  • Attends and participates in continuing educational programs.
  • Is subject to falls, burns from equipment, odors, etc., throughout the work day.
  • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and HepatitisB viruses.
  • Maintains a liaison with the residents, their families, support departments, etc., to adequately plan for the residents’ needs.
  • Follows established procedures governing the handling and disposal of infectious waste.

Education Requirements

Must be a Certified Nursing Assistant with Medication Aide certification as approved by the State.

Specific Requirements

  • You will need two forms of I.D. and proof of Tribal Enrollment (if claiming Indian preferences).
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
  • Must possess the ability and willingness to work harmoniously with professional and non-professional personnel.
  • Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents.
  • Must be able to relate information concerning a resident’s condition.
  • Must be a Medication Aide, having successfully completed a state approved training program and any necessary examination and/or competency review.
  • Must provide documentation of such certification upon application for the position.
  • Must not pose a direct threat to the health or safety of other individuals in the workplace.



Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

  • Must be able to move intermittently throughout the workday.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
  • Must function independently, and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
  • Must be in good general health and demonstrate emotional stability.
  • Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
  • Must be able to lift, push, pull, and move a minimum of 50 pounds.
  • Must be able to assist in the evacuation of residents during emergency situations.